Нээлттэй ажлын байрны зар

НЗДТГ-ын Дэлхийн банкны Олон улсын сэргээн босголт, хөгжлийн банкны санхүүжилтээр хэрэгжүүлж буй “Улаанбаатар хотын тогтвортой авто зам, тээвэр төсөл”-ийн төсөл хэрэгжүүлэх нэгжид доорх ажлын байрны сонгон шалгаруулалтыг нээлттэй зарлаж байна. Иймд ажлын зартай танилцан, шаардлага хангасан иргэд материалаа зааврын дагуу ирүүлнэ үү.

VACANCY ANNOUNCEMENT
ULAANBAATAR SUSTAINABLE URBAN TRANSPORT PROJECT

IBRD-9257-MN

Mongolia has received a Credit from the International Bank for Reconstruction and Development for the Ulaanbaatar Sustainable Urban Transport Project (USUTP). The Project aims to develop a comprehensive framework for sustainable urban mobility in Ulaanbaatar, reduce congestion, improve road safety, and address climate resilience on selected transport corridors. The project components are: (i) integrated corridors; (ii) sustainable public transport; and (iii) building an effective institutional framework for transport infrastructure planning, management, and technical assistance.

ADMINISTRATIVE OFFICER

This project is seeking a professional for the position of Administrative Officer. The selected candidate will directly report to the Project Coordinator.

Contract: Full-time for one year with possible extension based on performance starting from October 2023.

Duties and responsibilities: The Administrative Officer will have the following duties (but are not limited to):

  1. Prepare and present reports, information, and data in a timely manner;
  2. Be responsible for day-to-day project correspondence, information sharing, and filing ensuring that appropriate follow-up actions are taken;
  3. Assist in preparing reports, annual project reports, and update project files;
  4. Support all aspects of administration work including arranging meetings and preparation of minutes of meetings, publications, project documentation, typing, processing and entering data, filing letters, and other documents;
  5. Liaise with project counterparts on the day-to-day implementation of project activities;
  6. Performs administrative functions to support the Project coordinator and PMO staff;
  7. Administers all activities necessary to process disbursement claims;
  8. Maintain project files, and record incoming and outgoing documents, including archiving project documents;
  9. Prepare and publish publications, brochures, and reports required for project promotion and other works;
  10. Contract and place orders with television, radio, newspapers, media, and other sources;
  11. Undertake such other tasks as may be reasonably requested and/ or assigned by the Project Coordinator and Deputy coordinator.

Essential requirements:

  • Undergraduate or higher degree in fields of Public Administration, Management, International relations, and/or other similar discipline;
  • At least 3 years of administrative work of which preferably; experience in providing assistance in project coordination and implementation;
  • Prior experience with the World Bank and other international development organizations would be an advantage;
  • Ability to work independently and to maintain flexibility in working hours;
  • Good interpersonal, communication, and participatory skills with the ability to function effectively and collaboratively in a team environment;
  • Demonstrated effective organizational skills and ability to handle multiple assignments in an efficient and timely manner;
  • Able to maintain confidentiality.
  • Broad general knowledge.
  • Demonstrated ability to coordinate tasks to meet deadlines;
  • Excellent computer literacy, particularly with Microsoft Office programs;
  • Excellent command of both oral and written English and Mongolian languages

Deadline: The candidate should submit the following documents before 17:00 PM, 24 October 2023

The following documents should be delivered both in English and Mongolian to the following e-mail address by the deadline: tuyatsetseg.ba@ulaanbaatar.mn Please note that the submitted documents will not be returned to the applicants. Only short-listed candidates will be contacted.

  1. Curriculum vitae with a recent photo taken within the last 6 months;
  2. Copies of diplomas and relevant certificates;
  3. Copy of national citizenship ID;
  4. Copies of the Labor and Social Insurance information (E-Mongolia reference);
  5. Reference or recommendation letters from current and/or previous employer;
  6. Cover letter

Attn: Ms. Tuyatsetseg B.,

Specialist for Development Projects and Programs

Office #207b, The Capital City Governor’s Office

Sukhbaatar square 6, 1st khoroo, Chingeltei district Ulaanbaatar 15160, Mongolia

Tel: 976-11-327190