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VACANCY ANNOUNCEMENT

Mongolia has received a Credit from International Bank for Reconstruction and Development for Ulaanbaatar Sustainable Urban Transport Project (USUTP). The Project aims to develop a comprehensive framework for sustainable urban mobility in Ulaanbaatar and to reduce congestion, improved road safety, and address climate resilience on selected transport corridors. The project components are: (i) integrated corridors; (ii) sustainable public transport; and (iii) building effective institutional framework for transport infrastructure planning, management, and technical assistance.

This project is seeking a professional for the position of Procurement Specialist. The selected candidate will directly report to the Project Coordinator.

Contract: Full-time for one year with possible extension based on performance starting from the begin of September 2024.

Duties and responsibilities: The Procurement Specialist will have the following duties (but are not limited to):

1. Ensure that goods, works, and services are procured in accordance with the Bank regulations, Mongolian laws, and regulations in relation to procurement and other relevant national laws;
2. Prepare and regularly update procurement plans for the project in consultation with the project coordinator, MUB, project implementing entity (PIE), and other relevant stakeholders;
3. Organize project procurement in accordance with the approved plan and provide assistance to the evaluation committee in the tendering process;
4. Keep records of procurement activities including all procurement procedures, dates, and filing of procurement and contract documentation in consistence with the guidelines and regulations;
5. Timely enter all procurement actions/documents taken in the World Bank’s STEP (Systematic tracking of exchanges in procurement), obtain the relevant approval from the World Bank through the system and ensure the principle of bidding transparency and issue contract awards;
6. Assist the Project Management Office (PMO) and evaluation committee/working group in drafting Terms of Reference (TORs), defining technical specifications, and negotiating contracts, submitting such documents to the World Bank and Ministry of Finance (MOF) for review and acceptance;
7. Prepare General Procurement Notices and other necessary notifications, respond to reviews of and/or requests on the issues of procurement;
8. Prepare procurement progress report and submit to the Bank and to MUB, provide project management with regular updates on procurement activities;
9. Provide trainings and advices to the PMO staff and project beneficiaries on procurement regulations;
10. Monitor the procurement plan performance against the project plan and identify issues in shortfalls in contract award and disbursements, and undertake the remedial actions;
11. Conduct management of contracts for civil works, goods, and consulting services, including, but not limited to, supervision and inspection of activities under contracts; payments to contractors, suppliers, and consultants; and contract variations.
12. Document activities related to the procurement, consultant recruitment, and contract management and file these in a systematic and timely manner, in the agreed formats under the project accounting management system and the systematic filing and asset management system;
13. Undertake any other tasks related to the project for procurement, consultant recruitment, and contract management required by the project coordinator, MUB, or the World Bank.

Essential requirements:

• Graduate or higher degree in fields of Law, Public finance, Economics, Management and/or other similar disciplines;
• At least 5 years of professional experience in procurement and/or contract management, consultant recruitment for the project funded by the World Bank or other international development organizations;
• At least 1 reference letter from previous clients as proof of professional experience and work ethics;

Deadline: The candidate should submit the following documents before 16 PM, 23 August 2024.

1. Curriculum vitae in English with recent photo taken within last 6 months;
2. Copies of diplomas and relevant certificates;
3. Copy of national citizenship ID;
4. Copy of Labor and Social Insurance information from E-Mongolia reference;
5. Reference or recommendation letters from current and/or previous employer;
6. Cover letter in English

Attn: Ms. Tuyatsetseg B.,

Specialist for Development Projects and Programs

Tel: 976-11-327190

E-mail: tuyatsetseg.ba@ulaanbaatar.mn